From Jesse.Silver at Sun.COM Fri Feb 1 02:59:38 2008 From: Jesse.Silver at Sun.COM (Jesse Silver) Date: Fri, 01 Feb 2008 02:59:38 -0800 Subject: [awards-program] I work This project In-Reply-To: <2b44e7cd0801310411t2bd22081j5d518637a81883ec@mail.gmail.com> References: <2b44e7cd0801310411t2bd22081j5d518637a81883ec@mail.gmail.com> Message-ID: <47A2FB9A.2070709@sun.com> Hi K.Ramu- Writing scripts to do something interesting and enhancing the DTrace GUI both sound like fantastic project submissions to me. I am not on the judging team, but I know that anything that qualifies as a substantial or innovative contribution to the OpenSolaris community will be welcomed with open arms by the judging committee. Work away! Let us know if you have any other questions. Thanks, Jesse Ram Kumar wrote: > > Hi Guys, > > DTrace. Can you write a new script to do something interesting? Can > you enhance the DTrace GUI? > > i work This project > > With Regards > K.Ramu > ------------------------------------------------------------------------ > > _______________________________________________ > awards-program mailing list > awards-program at opensolaris.org > http://mail.opensolaris.org/mailman/listinfo/awards-program > -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jim.Grisanzio at Sun.COM Sun Feb 3 23:25:30 2008 From: Jim.Grisanzio at Sun.COM (Jim Grisanzio) Date: Mon, 04 Feb 2008 16:25:30 +0900 Subject: [awards-program] CA Message-ID: <47A6BDEA.5000903@sun.com> Any news about if Campus Ambassadors can participate in the contest? I bet not, but I just wanted check. Jim -- Jim Grisanzio http://blogs.sun.com/jimgris From Teresa.Giacomini at Sun.COM Mon Feb 4 15:39:28 2008 From: Teresa.Giacomini at Sun.COM (Teresa Giacomini) Date: Mon, 04 Feb 2008 15:39:28 -0800 Subject: [awards-program] No Meeting Today Message-ID: <47A7A230.3080608@sun.com> Hi, I don't have any new news at this point. Let's meet again tomorrow either way. T From Jesse.Silver at Sun.COM Tue Feb 5 16:42:24 2008 From: Jesse.Silver at Sun.COM (Jesse Silver) Date: Tue, 05 Feb 2008 16:42:24 -0800 Subject: [awards-program] Grant proposal websites Message-ID: <47A90270.3050904@sun.com> http://www.niaid.nih.gov/ncn/grants/ http://learnerassociates.net/proposal/ - great site http://www.research.umich.edu/proposals/PWG/pwgcontents.html http://www.pitt.edu/~offres/proposal/propwriting/websites.html From derek.cicero at sun.com Tue Feb 5 18:01:13 2008 From: derek.cicero at sun.com (Derek Cicero) Date: Tue, 05 Feb 2008 18:01:13 -0800 Subject: [awards-program] Website Mock-up Message-ID: <47A914E9.3000401@sun.com> Here is mock-up of how the site can handle the Awards submissions. http://jurassic.eng.sun.com/home/dcicero8/html/index.html Take look and we can review in more detail at Thursday's meeting. Derek From james.liu at sun.com Wed Feb 6 15:51:14 2008 From: james.liu at sun.com (James C. Liu) Date: Wed, 06 Feb 2008 15:51:14 -0800 Subject: [awards-program] Grant proposal questions to ask at submission In-Reply-To: <47A90270.3050904@sun.com> References: <47A90270.3050904@sun.com> Message-ID: <47AA47F2.3020006@sun.com> As per yesterday's discussion, my A.I. was to come up with a list of proposal questions that would span the grant submission process and help normalize the submissions so they would fulfill critical requirements but also meet relative size limits for what the judges would need to score grant submissions. Questions are below, but they are somewhat ambiguous. We need to define some concrete policies and assume some basic academic infrastructure. For example, do we require this be purely a grant that MUST include a student AND a sponsoring Professor/Principal Investigator? Do we assume that only acredited Universities will be submitting this and therefore, the principal investigator will be an instructor, professor or other principal staff member at the institution? 1. Primary Investigators: Who will be the primary investigators performing the research: Principal Faculty Sponsor or Staff Researcher(s)_____________________ Primary Research Assistant(s)________________________________________ (Need some type of eligibility policy statement for faculty and students) 2. What will the grant be used for: Please select the category which best categorizes how grant monies, if any, will be spent: - to pay salaries, wages, stipends - to purchase, lease or borrow equipment or supplies - to pay for contract services - for travel, membership, or publication expenses - other (list) _____________________ 2.a Please state the percentage of these grants (if any) which will fund the primary investigation outlined in this proposal. ____% (If your academic institution extracts no grant overhead, and all monies will go to research, then put 100%). 3. Describe the proposed Research: - Provide a statement of purpose for this research - Provide a brief Background and cite any supporting or related research already performed, and concise set of references. - Describe your approach which will be used for the Research - Describe how this grant will specifically help in doing Research - Describe briefly what the expected outcome of this research will be [use file attachment to upload document - PDF, .sxw, or .odt supported] 4. Relevant Documentation. Please attach the following: - A brief C/V for each member of Faculty or Student RAs participating in this grant proposal. - A budget not to exceed 1 page (8.5"x11" letter or A4) detailing how money will be spent - Reference list (a.k.a. - Bibliography, including open source code references) for this grant proposal. [use file attachment to upload document(s) - PDF, .sxw or .odt support] General Instructions to filers: a) For all text, please use single column, double-spaced, 12 pt. Times-Roman font. b) Proposals should be submitted either in PDF or Open Document format as used by StarOffice/OpenOffice (see OpenOffice.ORG for free download) c) Please try to limit section 3 attachments to less than 2500 words, and relevant documentation to less 7500 words. The total submission, including figures, should not exceed 10000 words or 20 pages. Source code references are exempt and can be referenced remotely in support documentation. There is no minimum length submission as long as all pertinent information has been provided as requested in items 1 - 4 above. ------------------------------------------------------------------- Comments? suggestions? -James +------------------------------------------------+ | James C. Liu, Ph.D. | | Solaris x86 IHV OEM Engineering | | Sun Microsystems, Inc. | | 17 Network Circle, UMPK-17-207 | | Menlo Park, CA 94025, USA | | +1-650-786-5179 Direct, +1-650-786-5747 FAX | +------------------------------------------------+ From Alta.Elstad at Sun.COM Wed Feb 6 16:37:09 2008 From: Alta.Elstad at Sun.COM (Alta Elstad) Date: Wed, 06 Feb 2008 16:37:09 -0800 Subject: [awards-program] Grant proposal questions to ask at submission In-Reply-To: <47AA47F2.3020006@sun.com> References: <47A90270.3050904@sun.com> <47AA47F2.3020006@sun.com> Message-ID: <47AA52B5.3000009@Sun.COM> Thanks, James! Should we specify that proposals must be in English? Do we need to know what they are going to use the money for if we have no intention of raising or reducing the grant amount? Do we need to know what percent will go to the actual research? Do we need to have them submit a budget? This information would be important if we were considering follow-up grants to continue the research. In the current program, I think the researchers just need to decide for themselves what they can do/are willing to do for the set grant amount. In the current program, I think your fourth question in section 3 suffices. Maybe all proposals should be PDF to prevent any accidents that could happen when viewing any actual source text. Also, source docs look different to different viewers who have different preferences and defaults set. PDF looks the same to everyone. Also, I have seen grumbling on the campus ambassadors alias that they would like to do their theses in OpenOffice but they can't because OpenOffice does crummy bibliographies. I think General Instruction A should apply to sections 1, 2, and 3, but should not apply to CVs or supporting documentation. Submitters should be able to attach copies of existing CVs and supporting docs without having to reformat them. In General Instruction C, I don't understand exactly what section 3 attachments are and what relevant documentation is. People will submit a proposal document that includes a bibliography and will attach brief CVs, right? Perhaps you mean that section 3 questions should be answered briefly in a cover document and then completely in a separate document? Section 4 is labeled Relevant Documentation, but it only lists the brief CVs, budget, and reference list/bibliography, which all together should not be three times the size of the description of the research, should they? I'm sorry, I've never submitted nor even seen a research grant proposal; perhaps this is all very clear to academics. Thanks a lot for doing this, James C. Liu wrote: > As per yesterday's discussion, my A.I. was to come up with a > list of proposal questions that would span the grant submission > process and help normalize the submissions so they would fulfill > critical requirements but also meet relative size limits for what > the judges would need to score grant submissions. > > > Questions are below, but they are somewhat ambiguous. We need > to define some concrete policies and assume some basic academic > infrastructure. For example, do we require this be purely a grant > that MUST include a student AND a sponsoring Professor/Principal > Investigator? Do we assume that only acredited Universities will > be submitting this and therefore, the principal investigator will > be an instructor, professor or other principal staff member at the > institution? > > > 1. Primary Investigators: Who will be the primary investigators > performing the research: > > Principal Faculty Sponsor or Staff Researcher(s)_____________________ > Primary Research Assistant(s)________________________________________ > (Need some type of eligibility policy statement for faculty and > students) > > 2. What will the grant be used for: Please select the category > which best categorizes how grant monies, if any, will be spent: > - to pay salaries, wages, stipends > - to purchase, lease or borrow equipment or supplies > - to pay for contract services > - for travel, membership, or publication expenses > - other (list) _____________________ > > 2.a Please state the percentage of these grants (if any) which will > fund the primary investigation outlined in this proposal. ____% > (If your academic institution extracts no grant overhead, and > all monies will go to research, then put 100%). > > 3. Describe the proposed Research: > - Provide a statement of purpose for this research > - Provide a brief Background and cite any supporting or > related research already performed, and concise set of references. > - Describe your approach which will be used for the Research > - Describe how this grant will specifically help in doing Research > - Describe briefly what the expected outcome of this research will be > [use file attachment to upload document - PDF, .sxw, or .odt supported] > > 4. Relevant Documentation. Please attach the following: > - A brief C/V for each member of Faculty or Student RAs > participating in this grant proposal. > - A budget not to exceed 1 page (8.5"x11" letter or A4) detailing how > money will be spent > - Reference list (a.k.a. - Bibliography, including open source code > references) for this grant proposal. > [use file attachment to upload document(s) - PDF, .sxw or .odt support] > > General Instructions to filers: > > a) For all text, please use single column, double-spaced, > 12 pt. Times-Roman font. > > b) Proposals should be submitted either in PDF or Open Document > format as used by StarOffice/OpenOffice (see OpenOffice.ORG for > free download) > > c) Please try to limit section 3 attachments to less than 2500 words, > and relevant documentation to less 7500 words. The total submission, > including figures, should not exceed 10000 words or 20 pages. Source > code references are exempt and can be referenced remotely in support > documentation. There is no minimum length submission as long as > all pertinent information has been provided as requested in items > 1 - 4 above. > > > ------------------------------------------------------------------- > Comments? suggestions? > > -James > +------------------------------------------------+ > | James C. Liu, Ph.D. | > | Solaris x86 IHV OEM Engineering | > | Sun Microsystems, Inc. | > | 17 Network Circle, UMPK-17-207 | > | Menlo Park, CA 94025, USA | > | +1-650-786-5179 Direct, +1-650-786-5747 FAX | > +------------------------------------------------+ > _______________________________________________ > awards-program mailing list > awards-program at opensolaris.org > http://mail.opensolaris.org/mailman/listinfo/awards-program From Teresa.Giacomini at Sun.COM Thu Feb 7 10:04:06 2008 From: Teresa.Giacomini at Sun.COM (Teresa Giacomini) Date: Thu, 07 Feb 2008 10:04:06 -0800 Subject: [awards-program] Reminder: Awards Meeting TODAY - 4pm Message-ID: <47AB4816.9050507@Sun.COM> Hi Folks, We have a meaty agenda today. Please try to make it. Dial-in Info: ------------- 866-651-9314 865-525-0765 x44404 p/c 1234403 Agenda ---------- - Review registration mockup - Review James' questions Speak with you at 4pm. T From Teresa.Giacomini at Sun.COM Thu Feb 7 18:50:49 2008 From: Teresa.Giacomini at Sun.COM (Teresa Giacomini) Date: Thu, 07 Feb 2008 18:50:49 -0800 Subject: [awards-program] Student Grant Program Message-ID: <47ABC389.3030106@Sun.COM> Hi folks, Here is a version of the grant program with the notes I have taken based on our meeting Tuesday and a couple meetings I have had as well. I plan to send this off to the legal folks to get them started. We can incorporate James' questions later...or into the grant agreement we have yet to review! T -------------- next part -------------- A non-text attachment was scrubbed... Name: Sun OpenSolaris Undergraduate Summer Research Awards Program Grant Proposal2.pdf Type: application/pdf Size: 162293 bytes Desc: not available URL: From Teresa.Giacomini at Sun.COM Fri Feb 8 17:53:02 2008 From: Teresa.Giacomini at Sun.COM (Teresa Giacomini) Date: Fri, 08 Feb 2008 17:53:02 -0800 Subject: [awards-program] Registration/Submission for Awards Message-ID: <47AD077E.6090500@Sun.COM> Hi Derek, Here are some changes that the team would like you to try to implement. Can you please let us know what is feasible? - Have a button on the registration page that displays a copy of the rules, and you have to click the Accept box at the bottom to continue. - Change the registration page, short description to be limited to 1024 characters instead of 100 words. - On the confirmation email that goes to the entrant, on the bottom along with the awards program page also give the URL to the rules page. - Also on the confirmation email, the line about submissions should also state the submission deadline. - On the contest submission upload, it's really not possible to store these files somewhere? These could be Huge and could be a problem to receive in email. That's it for now, T From Teresa.Giacomini at Sun.COM Fri Feb 8 17:54:36 2008 From: Teresa.Giacomini at Sun.COM (Teresa Giacomini) Date: Fri, 08 Feb 2008 17:54:36 -0800 Subject: [awards-program] [Fwd: Re: Grant proposal questions to ask at submission] Message-ID: <47AD07DC.5010001@Sun.COM> Annotated with notes from our meeting today. Preceded by *****. -------- Original Message -------- Subject: Re: [awards-program] Grant proposal questions to ask at submission Date: Wed, 06 Feb 2008 15:51:14 -0800 From: James C. Liu To: awards-program at opensolaris.org References: <47A90270.3050904 at sun.com> As per yesterday's discussion, my A.I. was to come up with a list of proposal questions that would span the grant submission process and help normalize the submissions so they would fulfill critical requirements but also meet relative size limits for what the judges would need to score grant submissions. Questions are below, but they are somewhat ambiguous. We need to define some concrete policies and assume some basic academic infrastructure. For example, do we require this be purely a grant that MUST include a student AND a sponsoring Professor/Principal Investigator? Do we assume that only acredited Universities will be submitting this and therefore, the principal investigator will be an instructor, professor or other principal staff member at the institution? 1. Primary Investigators: Who will be the primary investigators performing the research: Principal Faculty Sponsor or Staff Researcher(s)_____________________ Primary Research Assistant(s)________________________________________ (Need some type of eligibility policy statement for faculty and students) 2. What will the grant be used for: Please select the category which best categorizes how grant monies, if any, will be spent: - to pay salaries, wages, stipends - to purchase, lease or borrow equipment or supplies - to pay for contract services - for travel, membership, or publication expenses - other (list) _____________________ **** This is just a check box item. Does not take too long to complete. 2.a Please state the percentage of these grants (if any) which will fund the primary investigation outlined in this proposal. ____% (If your academic institution extracts no grant overhead, and all monies will go to research, then put 100%). **** We could use this as a factor in the criteria for getting the grant. 3. Describe the proposed Research: - Provide a statement of purpose for this research - Provide a brief Background and cite any supporting or related research already performed, and concise set of references. - Describe your approach which will be used for the Research - Describe how this grant will specifically help in doing Research - Describe briefly what the expected outcome of this research will be [use file attachment to upload document - PDF, .sxw, or .odt supported] 4. Relevant Documentation. Please attach the following: - A brief C/V for each member of Faculty or Student RAs participating in this grant proposal. - A budget not to exceed 1 page (8.5"x11" letter or A4) detailing how money will be spent - Reference list (a.k.a. - Bibliography, including open source code references) for this grant proposal. [use file attachment to upload document(s) - PDF, .sxw or .odt support] **** I don't think we need a budget...but then how will be know how much they need. James, we should put some due diligence in there to make sure they are serious. General Instructions to filers: a) For all text, please use single column, double-spaced, 12 pt. Times-Roman font. b) Proposals should be submitted either in PDF or Open Document format as used by StarOffice/OpenOffice (see OpenOffice.ORG for free download) **** PDF-only c) Please try to limit section 3 attachments to less than 2500 words, and relevant documentation to less 7500 words. The total submission, including figures, should not exceed 10000 words or 20 pages. Source code references are exempt and can be referenced remotely in support documentation. There is no minimum length submission as long as all pertinent information has been provided as requested in items 1 - 4 above. **** Remove the first sentence ------------------------------------------------------------------- Comments? suggestions? -James +------------------------------------------------+ | James C. Liu, Ph.D. | | Solaris x86 IHV OEM Engineering | | Sun Microsystems, Inc. | | 17 Network Circle, UMPK-17-207 | | Menlo Park, CA 94025, USA | | +1-650-786-5179 Direct, +1-650-786-5747 FAX | +------------------------------------------------+ _______________________________________________ awards-program mailing list awards-program at opensolaris.org http://mail.opensolaris.org/mailman/listinfo/awards-program From derek.cicero at sun.com Mon Feb 11 08:58:58 2008 From: derek.cicero at sun.com (Derek Cicero) Date: Mon, 11 Feb 2008 08:58:58 -0800 Subject: [awards-program] Registration/Submission for Awards In-Reply-To: <47AD077E.6090500@Sun.COM> References: <47AD077E.6090500@Sun.COM> Message-ID: <47B07ED2.8030200@sun.com> Teresa Giacomini wrote: > Hi Derek, > > Here are some changes that the team would like you to try to implement. > Can you please let us know what is feasible? > > - Have a button on the registration page that displays a copy of the rules, > and you have to click the Accept box at the bottom to continue. > > - Change the registration page, short description to be limited to 1024 characters > instead of 100 words. > > - On the confirmation email that goes to the entrant, on the bottom along with the > awards program page also give the URL to the rules page. > > - Also on the confirmation email, the line about submissions should also state > the submission deadline. > > - On the contest submission upload, it's really not possible to store these files > somewhere? These could be Huge and could be a problem to receive in email. > > I'll get you responses and new mockups (where needed) today. Derek > That's it for now, > T > > _______________________________________________ > awards-program mailing list > awards-program at opensolaris.org > http://mail.opensolaris.org/mailman/listinfo/awards-program -- Derek Cicero Program Manager Solaris Kernel Group, Software Division From Teresa.Giacomini at Sun.COM Tue Feb 12 15:08:39 2008 From: Teresa.Giacomini at Sun.COM (Teresa Giacomini) Date: Tue, 12 Feb 2008 15:08:39 -0800 Subject: [awards-program] Reminder: Meeting today at 4pm PT Message-ID: <47B226F7.5010203@Sun.COM> We'll be meeting today...see below for an updated version of the registration/submission functionality. Derek will join us to review. It's looking great! Agenda ---------- - Registration/Submission - Grant Award Agreement Anything else? T -------- Original Message -------- Subject: Re: [awards-program] Registration/Submission for Awards Date: Mon, 11 Feb 2008 17:39:18 -0800 From: Derek Cicero To: Teresa Giacomini References: <47AD077E.6090500 at Sun.COM> Hey take look at this first then I can send it around to everybody else. Make sure you dump your cache. http://jurassic.eng.sun.com/home/dcicero8/html/index.html Teresa Giacomini wrote: > > Here are some changes that the team would like you to try to implement. > Can you please let us know what is feasible? > > - Have a button on the registration page that displays a copy of the rules, > and you have to click the Accept box at the bottom to continue. Done (Sort of) No check box, but makes them confirm the rules by legal standards (i.e. they cant' say they didn't see it). > > - Change the registration page, short description to be limited to 1024 characters > instead of 100 words. Done. > > - On the confirmation email that goes to the entrant, on the bottom along with the > awards program page also give the URL to the rules page. Done. > > - Also on the confirmation email, the line about submissions should also state > the submission deadline. Done. > > - On the contest submission upload, it's really not possible to store these files > somewhere? These could be Huge and could be a problem to receive in email. No. ;) I can explain why in more detail on the next call. Other changes: - Broke out the Awards and Grant pages. - Removed 'extra' email on submission forms. - Cleaned up 'comment's, made error pages with red links. - Fixed minor issues on help wanted. - Minimized the county list to show only the countries that are eligible (please double check!). Also, it should say South Korea I believe and not just Korea - this is in the rules page as well) - Moved the SCA verification to be after the entry form. - Added a second email that is sent to Sun for each entry (not just upload) Take a look. Derek > > > That's it for now, > T > > _______________________________________________ > awards-program mailing list > awards-program at opensolaris.org > http://mail.opensolaris.org/mailman/listinfo/awards-program -- Derek Cicero Program Manager Solaris Kernel Group, Software Division From Teresa.Giacomini at Sun.COM Wed Feb 13 13:50:04 2008 From: Teresa.Giacomini at Sun.COM (Teresa Giacomini) Date: Wed, 13 Feb 2008 13:50:04 -0800 Subject: [awards-program] IMPT: Got a response from legal Message-ID: <47B3660C.5050109@sun.com> Hi folks, The attorneys would like to discuss some of the grant stuff with us. Who can meet today? Can anyone make 3pm instead of 4pm? Let me know asap, Thanks, T From Alta.Elstad at Sun.COM Wed Feb 13 13:52:10 2008 From: Alta.Elstad at Sun.COM (Alta Elstad) Date: Wed, 13 Feb 2008 13:52:10 -0800 Subject: [awards-program] IMPT: Got a response from legal In-Reply-To: <47B3660C.5050109@sun.com> References: <47B3660C.5050109@sun.com> Message-ID: <47B3668A.20905@Sun.COM> I can meet today. Teresa Giacomini wrote: > Hi folks, > > The attorneys would like to discuss some of the grant stuff with us. > Who can meet today? Can anyone make 3pm instead of 4pm? > > Let me know asap, > Thanks, > T > _______________________________________________ > awards-program mailing list > awards-program at opensolaris.org > http://mail.opensolaris.org/mailman/listinfo/awards-program From james.liu at sun.com Wed Feb 13 14:06:06 2008 From: james.liu at sun.com (James C. Liu) Date: Wed, 13 Feb 2008 14:06:06 -0800 Subject: [awards-program] IMPT: Got a response from legal In-Reply-To: <47B3660C.5050109@sun.com> References: <47B3660C.5050109@sun.com> Message-ID: <47B369CE.70804@sun.com> Actually 3pm works better for me. I'm stacked from 4:45pm and on. -James +------------------------------------------------+ | James C. Liu, Ph.D. | | Solaris x86 IHV OEM Engineering | | Sun Microsystems, Inc. | | 17 Network Circle, UMPK-17-207 | | Menlo Park, CA 94025, USA | | +1-650-786-5179 Direct, +1-650-786-5747 FAX | +------------------------------------------------+ Teresa Giacomini wrote: > Hi folks, > > The attorneys would like to discuss some of the grant stuff with us. > Who can meet today? Can anyone make 3pm instead of 4pm? > > Let me know asap, > Thanks, > T > _______________________________________________ > awards-program mailing list > awards-program at opensolaris.org > http://mail.opensolaris.org/mailman/listinfo/awards-program From Jesse.Silver at Sun.COM Wed Feb 13 14:27:49 2008 From: Jesse.Silver at Sun.COM (Jesse Silver) Date: Wed, 13 Feb 2008 14:27:49 -0800 Subject: [awards-program] IMPT: Got a response from legal In-Reply-To: <47B3660C.5050109@sun.com> References: <47B3660C.5050109@sun.com> Message-ID: <47B36EE5.8@sun.com> I can do 3pm. Teresa Giacomini wrote: > Hi folks, > > The attorneys would like to discuss some of the grant stuff with us. > Who can meet today? Can anyone make 3pm instead of 4pm? > > Let me know asap, > Thanks, > T > _______________________________________________ > awards-program mailing list > awards-program at opensolaris.org > http://mail.opensolaris.org/mailman/listinfo/awards-program > From Teresa.Giacomini at Sun.COM Wed Feb 13 14:55:59 2008 From: Teresa.Giacomini at Sun.COM (Teresa Giacomini) Date: Wed, 13 Feb 2008 14:55:59 -0800 Subject: [awards-program] IMPT: Got a response from legal In-Reply-To: <47B369CE.70804@sun.com> References: <47B3660C.5050109@sun.com> <47B369CE.70804@sun.com> Message-ID: <47B3757F.2010809@sun.com> OK. We will do 3pm. Usual dial-in number. I need to try to get something off to this list before that and let the attorney know we are on. Alta, will you please dial-in as host just in case? Thanks! T James C. Liu wrote: > Actually 3pm works better for me. I'm stacked from 4:45pm > and on. > > -James > +------------------------------------------------+ > | James C. Liu, Ph.D. | > | Solaris x86 IHV OEM Engineering | > | Sun Microsystems, Inc. | > | 17 Network Circle, UMPK-17-207 | > | Menlo Park, CA 94025, USA | > | +1-650-786-5179 Direct, +1-650-786-5747 FAX | > +------------------------------------------------+ > > > > Teresa Giacomini wrote: >> Hi folks, >> >> The attorneys would like to discuss some of the grant stuff with us. >> Who can meet today? Can anyone make 3pm instead of 4pm? >> >> Let me know asap, >> Thanks, >> T >> _______________________________________________ >> awards-program mailing list >> awards-program at opensolaris.org >> http://mail.opensolaris.org/mailman/listinfo/awards-program From Teresa.Giacomini at Sun.COM Wed Feb 13 15:00:28 2008 From: Teresa.Giacomini at Sun.COM (Teresa Giacomini) Date: Wed, 13 Feb 2008 15:00:28 -0800 Subject: [awards-program] Latest on the Grant Program Message-ID: <47B3768C.3040404@sun.com> Hi folks, We will discuss the attached, and some other goodies, with the lawyers in one minute. :) Now, I need to go approve it coming through. T -------------- next part -------------- A non-text attachment was scrubbed... Name: Sun OpenSolaris Undergraduate Summer Research Awards Program Grant Proposal.odt Type: application/vnd.oasis.opendocument.text Size: 39358 bytes Desc: not available URL: From Teresa.Giacomini at Sun.COM Wed Feb 13 15:13:33 2008 From: Teresa.Giacomini at Sun.COM (Teresa Giacomini) Date: Wed, 13 Feb 2008 15:13:33 -0800 Subject: [awards-program] Sorry folks - sent the wrong version Message-ID: <47B3799D.2050107@sun.com> Here is the new one... -------------- next part -------------- A non-text attachment was scrubbed... Name: Grant Proposal.odt Type: application/vnd.oasis.opendocument.text Size: 39719 bytes Desc: not available URL: From Teresa.Giacomini at Sun.COM Thu Feb 14 14:34:07 2008 From: Teresa.Giacomini at Sun.COM (Teresa Giacomini) Date: Thu, 14 Feb 2008 14:34:07 -0800 Subject: [awards-program] Reminder: Meeting today at 4pm PT Message-ID: <47B4C1DF.1040606@Sun.COM> Hi Folks, Got new docs from the attorneys. Dial-in Info: ------------- 866-651-9314 865-525-0765 p/c 1234403 Agenda ---------- - When do we run the program? - When do we pay the student? - Do we have milestones? - Review new rules - What else? Talk to you soon, T -------------- next part -------------- A non-text attachment was scrubbed... Name: OpenSolaris Undergraduate Summer Research Awards Program Grant Proposal.DOC Type: application/msword Size: 68608 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: OpenSolaris Grant Rules Redline.pdf Type: application/pdf Size: 65031 bytes Desc: not available URL: From Teresa.Giacomini at Sun.COM Thu Feb 14 18:39:04 2008 From: Teresa.Giacomini at Sun.COM (Teresa Giacomini) Date: Thu, 14 Feb 2008 18:39:04 -0800 Subject: [awards-program] IMPT: Questions about Student Grants in your Country - PLS RESPOND ASAP Message-ID: <47B4FB48.9070903@Sun.COM> Hi everyone - *especially those of you who have NOT been participating in the daily calls*, As you know, we are working away on a student grant program as part of the Open Source Community Innovation Awards. We have realized that those of us on the team do not have the expertise we need to make a good decisions about the design of the program. So, we need your help. Please take a minute and answer the questions below. We were recently told that most universities only handle large grants. That is, they only get involved, and have the grant funds flow through the university machinery, if the grant is much larger than the grants we plan to give. (These awards will likely be $1-5K US.) It was recommended to us that we grant the money directly to the student. Additionally, one of the goals of the program is to begin a relationship with the faculty at the university or college. We plan to have the student identify a faculty advisor, and have that advisor sign off on the grant proposal as well as the final research paper. 1. In your country, is it typical, or even heard of, to pay a student directly for research? Do you think paying the student will hinder our ability to build a relationship with the university? 2. Is there a threshold for that, if the grant is less than that, the university will not be interested in having the grant flow through them? 3. Will having the university involved delay/hinder the grant process or speed up/enhance the grant process? 4. Our original plan was to follow this approximate timeline: Grant proposals accepted: March 1 - April 1 Grantees informed they are getting a grant: April 15th Research Period: April 15th - September 30th Grant payment: August 15th (we can not pay out sooner) We are considering moving these dates out and paying the grant, or at least a portion of it up front (with August 15th being the earliest date for the first payment). So our new schedule might look something like this: Grant proposals accepted: March 1 - July 15th Grantees informed they are getting a grant: August 1st Research Period: August 15th - December 30th Grant payments based on milestones: August 15th, October 31st, December 31st Would this change positively or negatively affect the participation of students and universities in your country (or ones you are familiar with)? Thanks so much for taking the time to answer these questions. If you can possibly do so *today* that would be AWESOME! T From Alta.Elstad at Sun.COM Mon Feb 18 11:38:43 2008 From: Alta.Elstad at Sun.COM (Alta Elstad) Date: Mon, 18 Feb 2008 11:38:43 -0800 Subject: [awards-program] IMPT: Questions about Student Grants in your Country - PLS RESPOND ASAP Message-ID: <47B9DEC3.4080900@Sun.COM> Team, No meeting today. Please give your input on the following questions as soon as possible. So far, only Joey has responded. Thanks, Joey! -------- Original Message -------- Subject: [awards-program] IMPT: Questions about Student Grants in your Country - PLS RESPOND ASAP Date: Thu, 14 Feb 2008 18:39:04 -0800 From: Teresa Giacomini To: awards-program at opensolaris.org Hi everyone - *especially those of you who have NOT been participating in the daily calls*, As you know, we are working away on a student grant program as part of the Open Source Community Innovation Awards. We have realized that those of us on the team do not have the expertise we need to make a good decisions about the design of the program. So, we need your help. Please take a minute and answer the questions below. We were recently told that most universities only handle large grants. That is, they only get involved, and have the grant funds flow through the university machinery, if the grant is much larger than the grants we plan to give. (These awards will likely be $1-5K US.) It was recommended to us that we grant the money directly to the student. Additionally, one of the goals of the program is to begin a relationship with the faculty at the university or college. We plan to have the student identify a faculty advisor, and have that advisor sign off on the grant proposal as well as the final research paper. 1. In your country, is it typical, or even heard of, to pay a student directly for research? Do you think paying the student will hinder our ability to build a relationship with the university? 2. Is there a threshold for that, if the grant is less than that, the university will not be interested in having the grant flow through them? 3. Will having the university involved delay/hinder the grant process or speed up/enhance the grant process? 4. Our original plan was to follow this approximate timeline: Grant proposals accepted: March 1 - April 1 Grantees informed they are getting a grant: April 15th Research Period: April 15th - September 30th Grant payment: August 15th (we can not pay out sooner) We are considering moving these dates out and paying the grant, or at least a portion of it up front (with August 15th being the earliest date for the first payment). So our new schedule might look something like this: Grant proposals accepted: March 1 - July 15th Grantees informed they are getting a grant: August 1st Research Period: August 15th - December 30th Grant payments based on milestones: August 15th, October 31st, December 31st Would this change positively or negatively affect the participation of students and universities in your country (or ones you are familiar with)? Thanks so much for taking the time to answer these questions. If you can possibly do so *today* that would be AWESOME! T From Jim.Grisanzio at Sun.COM Tue Feb 19 01:05:40 2008 From: Jim.Grisanzio at Sun.COM (Jim Grisanzio) Date: Tue, 19 Feb 2008 18:05:40 +0900 Subject: [awards-program] IMPT: Questions about Student Grants in your Country - PLS RESPOND ASAP In-Reply-To: <47B9DEC3.4080900@Sun.COM> References: <47B9DEC3.4080900@Sun.COM> Message-ID: <47BA9BE4.5070303@sun.com> I have a tiny bit of info from Japan. It's common here for companies to give grant money directly to students. I don't know what amounts are common, though. Will do more digging. Jim Alta Elstad wrote: > Team, > No meeting today. Please give your input on the following questions as soon as > possible. So far, only Joey has responded. Thanks, Joey! > > -------- Original Message -------- > Subject: [awards-program] IMPT: Questions about Student Grants in your Country - > PLS RESPOND ASAP > Date: Thu, 14 Feb 2008 18:39:04 -0800 > From: Teresa Giacomini > To: awards-program at opensolaris.org > > Hi everyone - *especially those of you who have NOT been participating > in the daily calls*, > > As you know, we are working away on a student grant program as part of > the Open Source Community Innovation Awards. We have realized that > those of us on the team do not have the expertise we need to make a good > decisions about the design of the program. So, we need your help. > Please take a minute and answer the questions below. > > We were recently told that most universities only handle large grants. > That is, they only get involved, and have the grant funds flow through > the university machinery, if the grant is much larger than the grants we > plan to give. (These awards will likely be $1-5K US.) It was > recommended to us that we grant the money directly to the student. > > Additionally, one of the goals of the program is to begin a relationship > with the faculty at the university or college. We plan to have the > student identify a faculty advisor, and have that advisor sign off on > the grant proposal as well as the final research paper. > > 1. In your country, is it typical, or even heard of, to pay a student > directly for research? Do you think paying the student will hinder our > ability to build a relationship with the university? > > 2. Is there a threshold for that, if the grant is less than that, the > university will not be interested in having the grant flow through them? > > 3. Will having the university involved delay/hinder the grant process > or speed up/enhance the grant process? > > 4. Our original plan was to follow this approximate timeline: > > Grant proposals accepted: March 1 - April 1 > Grantees informed they are getting a grant: April 15th > Research Period: April 15th - September 30th > Grant payment: August 15th (we can not pay out sooner) > > We are considering moving these dates out and paying the grant, or > at least a > portion of it up front (with August 15th being the earliest date > for the first > payment). So our new schedule might look something like this: > > Grant proposals accepted: March 1 - July 15th > Grantees informed they are getting a grant: August 1st > Research Period: August 15th - December 30th > Grant payments based on milestones: August 15th, October 31st, > December 31st > > Would this change positively or negatively affect the participation > of students > and universities in your country (or ones you are familiar with)? > > Thanks so much for taking the time to answer these questions. If you > can possibly do so *today* that would be AWESOME! > > T > _______________________________________________ > awards-program mailing list > awards-program at opensolaris.org > http://mail.opensolaris.org/mailman/listinfo/awards-program > From Alta.Elstad at Sun.COM Tue Feb 19 18:44:13 2008 From: Alta.Elstad at Sun.COM (Alta Elstad) Date: Tue, 19 Feb 2008 18:44:13 -0800 Subject: [awards-program] Reminder: Meeting Wednesday, 2/20, 4pm PT Message-ID: <47BB93FD.8040405@Sun.COM> meeting Wednesday, February 20, 4pm Pacific Time Dial-in Info: ------------- 866-651-9314 865-525-0765 x44404 p/c 1234403 ASAP: Please send your comments on Teresa's previous email. Teresa told us Friday that the OpenSolaris web site team is not able to provide a web application for entry and submission until the end of March. Since we are committed to providing this capability by March 1, we need to come up with a different way to handle this. What other teams are doing: Glassfish: Submit contest project in email. No separate contest registration or entry as far as I can tell. OpenJDK: Send a plain text proposal in email. Send completed projects in email. OpenOffice: Submit contest project in email. No separate contest registration or entry as far as I can tell. OpenPARC: Submit contest project in email. No separate contest registration or entry as far as I can tell. NetBeans is the only community that has an online submission form. http://www.netbeans.org/grant/grant-submission-form.html The NetBeans community is calling their program a grant, not a contest. So what participants are submitting is a proposal, not a finished project. All finalist projects must be worked on in an open community project, so there is no process that I can see to "submit" the final project. Proposals are due the first week of March, grant winners are announced April 1, and grant money is paid on August 4 to people who have completed their proposed projects. A month later, the best of the completed projects can receive bonus awards. The NetBeans program has characteristics of both a contest and a grant: The NetBeans grants are the same for everyone, not based on a budget, they are paid after the work is done, they are paid only if the work is done. The most grant-like characteristic is that they tell you before you do any more work than the proposal that you will receive the grant if you do the proposed work. I had expressed concern that the completed projects for the OpenSolaris contest would be too large to email, even when compressed. Four other communities appear to be unconcerned about this. AGENDA FOR TOMORROW: 1. Logistics - how to submit entries (proposals) and especially completed projects. Email? Do we offer a backup method such as ftp? Where? 2. Grants - If we give money directly to students, how do we build a relationship with the school and the professor? Can we expect the work to be done before we give the student any money? If we give the money in August, how much of the work do we expect to be completed at that time? All of it? Most of it? Just getting started? From derek.cicero at sun.com Tue Feb 19 22:43:31 2008 From: derek.cicero at sun.com (Derek Cicero) Date: Tue, 19 Feb 2008 22:43:31 -0800 Subject: [awards-program] Reminder: Meeting Wednesday, 2/20, 4pm PT In-Reply-To: <47BB93FD.8040405@Sun.COM> References: <47BB93FD.8040405@Sun.COM> Message-ID: <47BBCC13.3040400@sun.com> Alta Elstad wrote: > meeting Wednesday, February 20, 4pm Pacific Time > > Dial-in Info: > ------------- > 866-651-9314 > 865-525-0765 x44404 > p/c 1234403 > > ASAP: Please send your comments on Teresa's previous email. > > Teresa told us Friday that the OpenSolaris web site team is not able to provide > a web application for entry and submission until the end of March. Since we are > committed to providing this capability by March 1, we need to come up with a > different way to handle this. To be clear the issue is not March 1st. There won't be a web application at all. I can call into the meting to provide more detail. Derek > > What other teams are doing: > > Glassfish: Submit contest project in email. No separate contest registration or > entry as far as I can tell. > > OpenJDK: Send a plain text proposal in email. Send completed projects in email. > > OpenOffice: Submit contest project in email. No separate contest registration or > entry as far as I can tell. > > OpenPARC: Submit contest project in email. No separate contest registration or > entry as far as I can tell. > > NetBeans is the only community that has an online submission form. > http://www.netbeans.org/grant/grant-submission-form.html > The NetBeans community is calling their program a grant, not a contest. So what > participants are submitting is a proposal, not a finished project. All finalist > projects must be worked on in an open community project, so there is no process > that I can see to "submit" the final project. Proposals are due the first week > of March, grant winners are announced April 1, and grant money is paid on August > 4 to people who have completed their proposed projects. A month later, the best > of the completed projects can receive bonus awards. The NetBeans program has > characteristics of both a contest and a grant: The NetBeans grants are the same > for everyone, not based on a budget, they are paid after the work is done, they > are paid only if the work is done. The most grant-like characteristic is that > they tell you before you do any more work than the proposal that you will > receive the grant if you do the proposed work. > > I had expressed concern that the completed projects for the OpenSolaris contest > would be too large to email, even when compressed. Four other communities appear > to be unconcerned about this. > > AGENDA FOR TOMORROW: > > 1. Logistics - how to submit entries (proposals) and especially completed > projects. Email? Do we offer a backup method such as ftp? Where? > > 2. Grants - If we give money directly to students, how do we build a > relationship with the school and the professor? Can we expect the work to be > done before we give the student any money? If we give the money in August, how > much of the work do we expect to be completed at that time? All of it? Most of > it? Just getting started? > _______________________________________________ > awards-program mailing list > awards-program at opensolaris.org > http://mail.opensolaris.org/mailman/listinfo/awards-program -- Derek Cicero Program Manager Solaris Kernel Group, Software Division From Jim.Grisanzio at Sun.COM Wed Feb 20 01:32:31 2008 From: Jim.Grisanzio at Sun.COM (Jim Grisanzio) Date: Wed, 20 Feb 2008 18:32:31 +0900 Subject: [awards-program] IMPT: Questions about Student Grants in your Country - PLS RESPOND ASAP In-Reply-To: <47BA9BE4.5070303@sun.com> References: <47B9DEC3.4080900@Sun.COM> <47BA9BE4.5070303@sun.com> Message-ID: <47BBF3AF.6030300@sun.com> To clarify: in JP, grant money can go directly to students for tuition, but not for research. That money genearlly goes dirctly to the school/lab. -- Jim Jim Grisanzio wrote: > I have a tiny bit of info from Japan. It's common here for companies to > give grant money directly to students. I don't know what amounts are > common, though. Will do more digging. > > Jim > > Alta Elstad wrote: >> Team, >> No meeting today. Please give your input on the following questions as soon as >> possible. So far, only Joey has responded. Thanks, Joey! >> >> -------- Original Message -------- >> Subject: [awards-program] IMPT: Questions about Student Grants in your Country - >> PLS RESPOND ASAP >> Date: Thu, 14 Feb 2008 18:39:04 -0800 >> From: Teresa Giacomini >> To: awards-program at opensolaris.org >> >> Hi everyone - *especially those of you who have NOT been participating >> in the daily calls*, >> >> As you know, we are working away on a student grant program as part of >> the Open Source Community Innovation Awards. We have realized that >> those of us on the team do not have the expertise we need to make a good >> decisions about the design of the program. So, we need your help. >> Please take a minute and answer the questions below. >> >> We were recently told that most universities only handle large grants. >> That is, they only get involved, and have the grant funds flow through >> the university machinery, if the grant is much larger than the grants we >> plan to give. (These awards will likely be $1-5K US.) It was >> recommended to us that we grant the money directly to the student. >> >> Additionally, one of the goals of the program is to begin a relationship >> with the faculty at the university or college. We plan to have the >> student identify a faculty advisor, and have that advisor sign off on >> the grant proposal as well as the final research paper. >> >> 1. In your country, is it typical, or even heard of, to pay a student >> directly for research? Do you think paying the student will hinder our >> ability to build a relationship with the university? >> >> 2. Is there a threshold for that, if the grant is less than that, the >> university will not be interested in having the grant flow through them? >> >> 3. Will having the university involved delay/hinder the grant process >> or speed up/enhance the grant process? >> >> 4. Our original plan was to follow this approximate timeline: >> >> Grant proposals accepted: March 1 - April 1 >> Grantees informed they are getting a grant: April 15th >> Research Period: April 15th - September 30th >> Grant payment: August 15th (we can not pay out sooner) >> >> We are considering moving these dates out and paying the grant, or >> at least a >> portion of it up front (with August 15th being the earliest date >> for the first >> payment). So our new schedule might look something like this: >> >> Grant proposals accepted: March 1 - July 15th >> Grantees informed they are getting a grant: August 1st >> Research Period: August 15th - December 30th >> Grant payments based on milestones: August 15th, October 31st, >> December 31st >> >> Would this change positively or negatively affect the participation >> of students >> and universities in your country (or ones you are familiar with)? >> >> Thanks so much for taking the time to answer these questions. If you >> can possibly do so *today* that would be AWESOME! >> >> T >> _______________________________________________ >> awards-program mailing list >> awards-program at opensolaris.org >> http://mail.opensolaris.org/mailman/listinfo/awards-program >> > > _______________________________________________ > awards-program mailing list > awards-program at opensolaris.org > http://mail.opensolaris.org/mailman/listinfo/awards-program From Alta.Elstad at Sun.COM Wed Feb 20 14:11:07 2008 From: Alta.Elstad at Sun.COM (Alta Elstad) Date: Wed, 20 Feb 2008 14:11:07 -0800 Subject: [awards-program] Reminder: Meeting TODAY < 2 hours away Message-ID: <47BCA57B.4030500@Sun.COM> meeting Wednesday, February 20, 4pm Pacific Time Dial-in Info: ------------- 866-651-9314 865-525-0765 x44404 p/c 1234403 ASAP: Please send your comments on Teresa's previous email. AGENDA: 1. Submission logistics - How to submit entries (proposals) and completed projects. Email? List the information they must provide? Provide a form for them to download, fill out, and send in email? Do we offer a backup method such as ftp? Where? 2. Grants - If we give money directly to students, how do we build a relationship with the school and the professor? Can we expect the work to be done before we give the student any money? If we give the money in August, how much of the work do we expect to be completed at that time? All of it? Most of it? Just getting started? From Teresa.Giacomini at Sun.COM Mon Feb 25 12:22:13 2008 From: Teresa.Giacomini at Sun.COM (Teresa Giacomini) Date: Mon, 25 Feb 2008 12:22:13 -0800 Subject: [awards-program] [Fwd: Additional Country update for Community Innovation contests] Message-ID: <47C32375.7040901@sun.com> Hi All, Here is the list of countries that we can now add to the contests: Austria, Cambodia, Croatia, New Zealand, the Philippines, Romania, Singapore, and Venezuela. *Jesse* please update the online rules. We also need to figure out how to get the word out that these countries have been added. Also, I know we have a few outstanding eligibility questions on contractors and campus ambassadors. I don't have anything new to report yet, but hope to get back to all of you next week. Thanks! T From Teresa.Giacomini at Sun.COM Tue Feb 26 15:47:38 2008 From: Teresa.Giacomini at Sun.COM (Teresa Giacomini) Date: Tue, 26 Feb 2008 15:47:38 -0800 Subject: [awards-program] Meeting Today at 4pm PT Message-ID: <47C4A51A.10702@Sun.COM> Hi Folks, Here is what I have on the list. What else? - Update on registration website - Review Alta's revised CFP document for grants Dial-in Info: ------------- 866-651-9314 865-525-0765 x44404 p/c 1234403 T From james.liu at sun.com Tue Feb 26 16:08:02 2008 From: james.liu at sun.com (James C. Liu, IHV OEM Engineering) Date: Tue, 26 Feb 2008 16:08:02 -0800 Subject: [awards-program] Meeting Today at 4pm PT In-Reply-To: <47C4A51A.10702@Sun.COM> References: <47C4A51A.10702@Sun.COM> Message-ID: <47C4A9E2.10101@sun.com> I'm running late ... another call right now. -James +------------------------------------------------+ | James C. Liu, Ph.D., Solaris IHV OEM Engr'ng | | Sun Microsystems, Inc. | | 17 Network Circle, UMPK-17-207 | | Menlo Park, CA 94025, USA | | +1-650-786-5179 Direct, +1-650-786-5747 FAX | +------------------------------------------------+ Teresa Giacomini wrote: > Hi Folks, > > Here is what I have on the list. What else? > > - Update on registration website > - Review Alta's revised CFP document for grants > > Dial-in Info: > ------------- > 866-651-9314 > 865-525-0765 x44404 > p/c 1234403 > > > T > > > _______________________________________________ > awards-program mailing list > awards-program at opensolaris.org > http://mail.opensolaris.org/mailman/listinfo/awards-program From Teresa.Giacomini at Sun.COM Thu Feb 28 15:52:20 2008 From: Teresa.Giacomini at Sun.COM (Teresa Giacomini) Date: Thu, 28 Feb 2008 15:52:20 -0800 Subject: [awards-program] Quick Meeting at 4pm PT Message-ID: <47C74934.5000802@Sun.COM> Hi folks, Can we please chat for a few minutes at 4pm? Dial-in Info: ------------- 866-651-9314 865-525-0765 x44404 p/c 1234403 Thanks, T From james.liu at sun.com Thu Feb 28 15:59:45 2008 From: james.liu at sun.com (James C. Liu) Date: Thu, 28 Feb 2008 15:59:45 -0800 Subject: [awards-program] Quick Meeting at 4pm PT In-Reply-To: <47C74934.5000802@Sun.COM> References: <47C74934.5000802@Sun.COM> Message-ID: <47C74AF1.4020509@sun.com> Sorry, I'm hosting my weekly conf call now. -James +------------------------------------------------+ | James C. Liu, Ph.D. | | Solaris x86 IHV OEM Engineering | | Sun Microsystems, Inc. | | 17 Network Circle, UMPK-17-207 | | Menlo Park, CA 94025, USA | | +1-650-786-5179 Direct, +1-650-786-5747 FAX | +------------------------------------------------+ Teresa Giacomini wrote: > Hi folks, > > Can we please chat for a few minutes at 4pm? > > Dial-in Info: > ------------- > 866-651-9314 > 865-525-0765 > x44404 > p/c 1234403 > > > Thanks, > T > > > > > _______________________________________________ > awards-program mailing list > awards-program at opensolaris.org > http://mail.opensolaris.org/mailman/listinfo/awards-program From Teresa.Giacomini at Sun.COM Thu Feb 28 16:25:22 2008 From: Teresa.Giacomini at Sun.COM (Teresa Giacomini) Date: Thu, 28 Feb 2008 16:25:22 -0800 Subject: [awards-program] [Fwd: Re: IMPT: Questions about Student Grants in your Country - PLS RESPOND ASAP] Message-ID: <47C750F2.5040200@Sun.COM> ar -------- Original Message -------- Subject: Re: IMPT: Questions about Student Grants in your Country - PLS RESPOND ASAP Date: Fri, 15 Feb 2008 07:14:06 -0700 From: Jason Auld To: Teresa Giacomini References: <47B4FA1B.2010405 at Sun.COM> 1. In your country, is it typical, or even heard of, to pay a student directly for research? Do you think paying the student will hinder our ability to build a relationship with the university? Not Typical, I think paying th student will not hinder the relationship 2. Is there a threshold for that, if the grant is less than that, the university will not be interested in having the grant flow through them? I think this depends on the school and sometimes where within the school...some schools and departments have pretty large endowments and others get excited when you give them a $500 server. 3. Will having the university involved delay/hinder the grant process or speed up/enhance the grant process? Anytime you have to use the University process it slows things down. 4. Our original plan was to follow this approximate timeline: In the US the later part of the proposal accepted part is in the summer, the grant period is still prior to returning to school as is the begin of the research period. Grant proposals accepted: March 1 - April 1 Grantees informed they are getting a grant: April 15th Research Period: April 15th - September 30th Grant payment: August 15th (we can not pay out sooner) We are considering moving these dates out and paying the grant, or at least a portion of it up front (with August 15th being the earliest date for the first payment). So our new schedule might look something like this: Grant proposals accepted: March 1 - July 15th Grantees informed they are getting a grant: August 1st Research Period: August 15th - December 30th Grant payments based on milestones: August 15th, October 31st, December 31st * Jason Auld * University Relations Manager *blogs.sun.com/studentzone* www.sun.com/studentzone 500 Eldorado Blvd, Broomfield, CO 80021 US Phone x79945 303-272-9945 Mobile 303-525-0505 Fax 303-374-8004 Email Jason.Auld at Sun.COM Teresa Giacomini wrote: > Hi everyone, > > As you know, we are working away on a student grant program as part of > the Open Source Community Innovation Awards. We have realized that > those of us on the team do not have the expertise we need to make a > good decisions about the design of the program. So, we need your > help. Please take a minute and answer the questions below. > > We were recently told that most universities only handle large > grants. That is, they only get involved, and have the grant funds > flow through the university machinery, if the grant is much larger > than the grants we plan to give. (These awards will likely be $1-5K > US.) It was recommended to us that we grant the money directly to the > student. > > Additionally, one of the goals of the program is to begin a > relationship with the faculty at the university or college. We plan > to have the student identify a faculty advisor, and have that advisor > sign off on the grant proposal as well as the final research paper. > > 1. In your country, is it typical, or even heard of, to pay a student > directly for research? Do you think paying the student will hinder > our ability to build a relationship with the university? > > 2. Is there a threshold for that, if the grant is less than that, the > university will not be interested in having the grant flow through them? > > 3. Will having the university involved delay/hinder the grant process > or speed up/enhance the grant process? > > 4. Our original plan was to follow this approximate timeline: > > Grant proposals accepted: March 1 - April 1 > Grantees informed they are getting a grant: April 15th > Research Period: April 15th - September 30th > Grant payment: August 15th (we can not pay out sooner) > > We are considering moving these dates out and paying the grant, or > at least a > portion of it up front (with August 15th being the earliest date > for the first > payment). So our new schedule might look something like this: > > Grant proposals accepted: March 1 - July 15th > Grantees informed they are getting a grant: August 1st > Research Period: August 15th - December 30th > Grant payments based on milestones: August 15th, October 31st, > December 31st > > Would this change positively or negatively affect the > participation of students > and universities in your country (or ones you are familiar with)? > > Thanks so much for taking the time to answer these questions. If you > can possibly do so *today* that would be AWESOME! > > T > From Teresa.Giacomini at Sun.COM Mon Feb 25 15:37:32 2008 From: Teresa.Giacomini at Sun.COM (Teresa Giacomini) Date: Mon, 25 Feb 2008 23:37:32 -0000 Subject: [awards-program] [Fwd: Re: [Fwd: Re: [Fwd: Re: Another contest flyer]]] Message-ID: <47C3510B.1090209@sun.com> Here is the latest version....if you hurry and get me revised language, we might even get it in there for Hyderabad Tech Days. These will be available in the Docs booth for sure. Madhu - you might want to have some of these printed up for the OpenSolaris booth and the InstallFest area... T -------- Original Message -------- Subject: Re: [Fwd: Re: [Fwd: Re: Another contest flyer]] Date: Mon, 25 Feb 2008 15:07:06 -0800 From: Alta Elstad To: Teresa Giacomini References: <47C30EB2.3060501 at sun.com> The latest. http://jurassic.sfbay.sun.com/~ae149097/CommInnovAwards.pdf -------------- next part -------------- A non-text attachment was scrubbed... Name: CommInnovAwards.pdf Type: application/pdf Size: 385866 bytes Desc: not available URL: