[awards-program] Reminder: Meeting Wednesday, 2/20, 4pm PT

[Alta Elstad]

meeting Wednesday, February 20, 4pm Pacific Time

Dial-in Info:
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866-651-9314
865-525-0765 x44404
p/c 1234403

ASAP: Please send your comments on Teresa's previous email.

Teresa told us Friday that the OpenSolaris web site team is not able to provide 
a web application for entry and submission until the end of March. Since we are 
committed to providing this capability by March 1, we need to come up with a 
different way to handle this.

What other teams are doing:

Glassfish: Submit contest project in email. No separate contest registration or 
entry as far as I can tell.

OpenJDK: Send a plain text proposal in email. Send completed projects in email.

OpenOffice: Submit contest project in email. No separate contest registration or 
entry as far as I can tell.

OpenPARC: Submit contest project in email. No separate contest registration or 
entry as far as I can tell.

NetBeans is the only community that has an online submission form.
http://www.netbeans.org/grant/grant-submission-form.html
The NetBeans community is calling their program a grant, not a contest. So what 
participants are submitting is a proposal, not a finished project. All finalist 
projects must be worked on in an open community project, so there is no process 
that I can see to "submit" the final project. Proposals are due the first week 
of March, grant winners are announced April 1, and grant money is paid on August 
4 to people who have completed their proposed projects. A month later, the best 
of the completed projects can receive bonus awards. The NetBeans program has 
characteristics of both a contest and a grant: The NetBeans grants are the same 
for everyone, not based on a budget, they are paid after the work is done, they 
are paid only if the work is done. The most grant-like characteristic is that 
they tell you before you do any more work than the proposal that you will 
receive the grant if you do the proposed work.

I had expressed concern that the completed projects for the OpenSolaris contest 
would be too large to email, even when compressed. Four other communities appear 
to be unconcerned about this.

AGENDA FOR TOMORROW:

1. Logistics - how to submit entries (proposals) and especially completed 
projects. Email? Do we offer a backup method such as ftp? Where?

2. Grants - If we give money directly to students, how do we build a 
relationship with the school and the professor? Can we expect the work to be 
done before we give the student any money? If we give the money in August, how 
much of the work do we expect to be completed at that time? All of it? Most of 
it? Just getting started?